Free Proforma Invoice Generator
Create professional proforma invoices for customs, imports, and pre-payment. PDF download. No signup.
✓ Live preview✓ Customs-ready✓ PDF export✓ Not a demand for payment
Free Proforma Invoice Generator Online
A proforma invoice is a preliminary bill of sale sent to buyers before goods or services are delivered. It outlines the items to be supplied, quantities, prices, shipping costs, and payment terms — but it is not a formal demand for payment. Proforma invoices are commonly used in international trade for customs clearance, import/export documentation, and arranging letters of credit.
Unlike a standard invoice, a proforma invoice cannot be used as a tax or accounting document. It is a commitment to supply goods or services at a stated price. InvoiceHub's proforma invoice generator includes all the standard fields required for international trade, including Incoterms, VAT/Tax ID, and shipping costs.
What is a proforma invoice?
A proforma invoice is a preliminary document sent before delivery that outlines the expected costs and terms of a sale. It is commonly used in international trade to help buyers arrange financing, apply for import licenses, or clear customs before the final commercial invoice is issued.
What's the difference between a proforma invoice and a commercial invoice?
A commercial invoice is a legally binding demand for payment issued after goods are delivered. A proforma invoice is a draft or preliminary document issued before delivery — it shows what the final invoice will look like but is not used for payment or accounting.
What are Incoterms?
Incoterms (International Commercial Terms) are a set of standardized trade terms published by the International Chamber of Commerce. They define who is responsible for shipping, insurance, and import duties. Common Incoterms include FOB (Free on Board), CIF (Cost, Insurance, Freight), and EXW (Ex Works).
Can a proforma invoice be used for customs?
Yes. Customs authorities often require a proforma invoice to assess duties and taxes on imported goods before the commercial invoice is available. It provides the value declaration needed for clearance.